Overview

The Student Admission and Registration Process at Vision International Academy is designed to be efficient, transparent, and student-friendly. This guide outlines:

  • Admission & Enrollment Procedures
  • Student Registration Process
  • Tracking Student Progress
  • Systems & Mechanisms in Place
  • Forms and Documentation

1. Admission & Enrollment Procedures

Step 1: Inquiry & Information Request

Prospective students contact the Admissions Office via:

  • Website inquiry form
  • Phone call or WhatsApp
  • Walk-in visit
  • Social media inquiry

A Student Counselor provides:

  • Course details
  • Training schedules
  • Fee structure
  • Admission requirements

The student receives an Admission Information Pack, including:

  • Course Brochure
  • Application Form
  • Terms & Conditions

Step 2: Application Submission

Applicants submit a completed application form along with:

  • A copy of their passport or civil ID
  • Academic certificates (if required)
  • Work experience certificate (if applicable)
  • Course fee payment confirmation

Submission Methods:

  • Online via the academy’s website
  • Email submission to admissions@visionacademy.com.kw
  • In-person at the Admissions Office

Processing Time: 2-3 working days

Step 3: Application Review & Approval

The Admissions Committee reviews the application based on:

  • Eligibility criteria for the course
  • Supporting documents verification
  • Course availability

Approved students receive an Offer Letter via email, containing:

  • Admission confirmation
  • Course start date & schedule
  • Payment receipt

Rejection Cases:

If an application is not approved, the student receives feedback on why and the possibility of reapplying.

Step 4: Course Registration & Fee Payment

Students complete their course registration by:

  • Paying the tuition fees (full or installment basis)
  • Signing the Student Agreement Form

Accepted payment methods:

  • Bank transfer
  • Credit/Debit card payment
  • Cash payment at the academy

Once payment is confirmed, the student receives:

  • Student ID Number
  • Login credentials for the Learning Management System (LMS)

Step 5: Orientation & Course Enrollment

Students attend an Orientation Session, where they receive:

  • Course structure & schedule
  • Overview of rules & regulations
  • Introduction to the LMS system

Students are officially enrolled and can access:

  • Class materials (PDFs, videos, quizzes)
  • Live training sessions
  • Instructor support

2. Systems & Mechanisms for Tracking Student Progress

Vision International Academy uses a Learning Management System (LMS) and manual evaluation methods to track student progress.

Learning Management System (LMS) Tracking

The LMS records:

  • Attendance & Participation – Tracks student login activity, attendance in live sessions, and engagement.
  • Course Progress – Monitors completed modules, quizzes, and assignments.
  • Assessment Scores – Records exam results, practical evaluations, and feedback.
  • Performance Reports – Generates student progress reports at different intervals.

Manual Student Tracking

Instructors & Academic Advisors conduct:

  • Regular student feedback sessions
  • Mid-course performance reviews
  • End-of-course certificate evaluations

Student Support Mechanism

  • One-on-one coaching sessions for struggling students
  • Extra classes or revision sessions
  • Personalized career guidance & coaching

3. Forms & Documentation

Student Application Form

Includes:

  • Personal details (Name, DOB, ID number)
  • Contact information
  • Course selection
  • Education background
  • Work experience

Admission Confirmation Letter

Issued upon acceptance, stating:

  • Course name & duration
  • Course fee details
  • Payment receipt

Student Agreement Form

Outlines:

  • Attendance policy
  • Code of conduct
  • Payment terms
  • Refund policy

Course Progress Report

Generated by LMS, tracking:

  • Attendance percentage
  • Module completion status
  • Exam results

Course Completion Certificate

Awarded upon:

  • Successfully completing all modules
  • Meeting attendance & assessment requirements